[学习资源] 英文社交书信概述

本帖最后由 Tdengyajiao 于 2010-3-31 17:34 编辑

英文社交书信概述

社交书信包括的内容很多，如邀请信、推荐信、介绍信、证明信、贺信、感谢信等等。写社交书信时切记如下几点：

(1)所有的社交书信都有明确的目的。因此，写社交书信时要一矢中的。

(2)不要写不相干的事。

(3)写上必不可少的事实，如时间、地点等。

(4)不要在一封信中将商务与社交混为一谈。


证明书种类很多，有工作经历证明、工作经验证明、病情证明、留学生经济担保书、学业成绩证明书等等，是用来证明一个人的身份、学历、婚姻状况、身体情况等或某一件事情的真实情况。证明信的写法通常也采用一般信件格式，但多省掉收信人的姓名、地址和结束用语。称呼多用“To Whom It May Concern”意即“有关负责人”，但此项也可省略。写证明书要求言简意赅。

证明信(Certificate)
证明信包括下列几项：

(1)你是以什么资格了解被证明人或被证明公司的。

(2)你认识被证明人或被证明公司有多久了。

(3)被证明人或被证明公司的可靠性和能力如何。

【例一】

Euston UK LTD

8185 BARNLEY ROAD

DUNDEE

28th September, 1996

Ref: PVH/ltj

Jason ＆ Son Ltd.

Parkside Manor

Burnside

Dumfries

Dear sir：

Thank you for your letter of 20 September, requesting a reference for Clairish Computers Ltd. The answers to your questions are as follows:

1. We have employed Clairish Computers Ltd. since January 1995.

2. Clairish Computers has helped our company rectify a new computer system that had been badly installed by another firm of consultants. It has drawn up a system specification for a replacement system and has chosen appropriate hardware.

3. We did not select Clairish Computers from several candidates.

4. We were not first time computer users.

5. Our first system is working satisfactorily. The replacement system is still too new to comment on.

6. We are satisfied with the work of Clairish Computers. The various stages were completed on time, and the charges agreed with the quotes.

7. There was continuity of staff at Clairish Computers. Ian Baird managed the work, which was carried out by Alex Johnston and James MacReady.

8. The staff training was effectively carried out.

Yours faithfully,

Peter Haddon, Director


【例二】

Doctor’s Certificate

Oct. 18, 2000

This is to certify that the patient, Mr. Thomas, male, aged 41, was admitted into our hospital on Oct. 9, 2000, for suffering from acute appendicitis. After immediate operation and ten days of treatment, he has got complete recovery and will be discharged on Dec.19, 2000. It is suggested that he rest for one week at home before resuming his work.

Jack Hopkins

Surgeonincharge


【例三】

Certificate

(80)Lu Zi, No. 2140

This is to certificate that Mr. Zhao Dong holds a diploma issued to him in July, 1980 by Liaoning University (Diploma No. 058) and that we have carefully checked the seal of the university and the signature by President Zhou Yongrong.

Jinan Notary Public Office

Liaoning Province

The Peoples Republic of China

Notary: Fang Hongjian

May 2, 2001

 

 

 

  写求职信注意事项
1. Do not show a sense of self-inferiority（自卑感）, for if you do not think you are worth much, no one else will. Be confident but do not boast. If you have some outstanding ability, simply state the fact and let the employer draw his own conclusions.

SAMPLE1: I am in excellent health, and an told that I make an especially good appearane for a secretary. I am well trained in all the duties and responsibilities of a good secretary.
SAMPLE2: I would bring more efficiency to the job. I would bring a delightful new interest and enthusiasm -- and that, of course, means more and better work for you.

2. To present a to-the-point description. Do not enumerate irrelevant trivial things.

写求职信之要素
1. To explain where the applicant has got the information about the vacancy. For example, he can learn it from his friends, or in the advertisement, or in some papers, or he just wants to try his luck.

SAMPLE: Having noticed the enclosed advertisement in this morning's South China Daily, I wish to apply for the position of sale's manager.

2. To Present personal information. This part should be a description of the applicants age, sex, education, working experience and specialty. It is in this section that the applicant presents his advantages or qualifications for the position. Details are encouraged, but the applicant should bear it in mind that exaggration or false descriptions are not allowed in the letter.

SAMPLE: I am 21 years of age. After graduating from high school, I took a two-year business course in Foshan Commercial School, studying both bookkeeping and typewriting. I now wish to enter an office where the work requires great individual responsibility and judgment, and where there is an opportunity for achievements.

3. To claim your referees（推荐人）.The applicant is well advised to enclose in the letter the names as well as the addresses of two or three referees after he has got their permission. Referees are of great importance for obtaining a job, for they are the best and most persuasive support for the condidate's potential, merits and strength.

SAMPLE: I have obtained permission to give the names of the following persons as references: Professor Song Xieli, Director, English Department, Haitai University; Mr. Wang Qing, Manager, Human Resource Department, Chinese Import & Export Corporation.

4. To inquire the chance of an interview.
SAMPLE: I should welcome a personal interview at your convenience.  

 

 

 

3^# Tdengyajiao发表于 2010-3-23 00:45 | 只看该作者 Compliment Letters

Compliment or praise a product or service supplier

FREE Tip: Be sure to mention specifically what you like about the service or product and, if appropriate, mention the names of individuals who have provided extra help.

Sample Letter #1: We want you to know that we are very pleased with the quality of service your company provides. We sincerely appreciate your responsiveness and the way you conduct business. We have recommended your company to others because of our satisfaction with your service. We look forward to doing business with you for years to come.

Sample Letter #2: We want you to know how much we appreciate the way you have cared for our lawns and flowers this year. I can't remember a time when our lawns have looked so nicely groomed and weed-free, or when the flowers have been more beautiful. Several visitors to the corporate headquarters have commented on how nice things look. Thank you for your excellent service.

Compliment or praise a speaker

FREE Tip: A speaker at a seminar, symposium, conference, meeting, or convention deserves your special compliments and praise if you benefited from his or her efforts. The speaker may wonder how the audience received the speech. A brief, sincere note with positive feedback will always be appreciated.

Sample Letter #1:I thoroughly enjoyed your presentation yesterday evening. Your delivery was so engaging that I lost all track of time. By any measure you are a very effective speaker and educator. I found your comments regarding future computers especially intriguing. On behalf of the Doe Corporation, thank you for a memorable presentation and hope you will visit us again.

Sample Letter #2:We want to tell you how much we enjoyed your presentation to our study group last Friday. We have been reading a lot about the history of our state, and your illustrated talk made it all come alive for us. Those of us who have ancestors who settled this region were especially grateful for your discussion their contributions. It was thoughtful of you to add those personal observations. Your talk also gave a great boost to our efforts to recruit additional members. Thank you very much for an enlightening and stimulating presentation.


Or, Build Your Own Letters

Use our step-by-step instructions and sample sentences and phrases for each writing step.

1. Tell the speaker that you enjoyed his or her speech.
Sentences:
· I enjoyed the lecture you gave at Doe University last Tuesday.
· I appreciated the speech you gave yesterday.
· I want to compliment you on your speech. It was very relevant to our current debates on funding local education.
· I am very grateful you took the time out of your busy schedule to address our small group.
· You gave a terrific presentation at this year's Doe symposium.
· We were all pleased with your topic for Saturday's lecture.
· Your comments the other evening were exactly what I needed to hear.
· Your discussion-group presentation was the highlight of the conference.
Phrases:
· a most valuable addition to
· am glad that I attended your
· appreciate the time you gave
· express my appreciation for
· feel fortunate to have
· how much I appreciated
· the highlight of
· thoroughly enjoyed the
· want to compliment you on
· want you to know
· was a great success
· was a pleasure to listen to
· was most stimulating
· was one of the finest
· were enthralled by
· were so impressed with
· were very pleased with
· wish to express my appreciation for
· your fascinating presentation on
· your presentation was
· your insightful presentation
2. Mention specifically what you liked about the speech or presentation and, if appropriate, explain how you have personally benefited from the speech.
Sentences:
· It was the best lecture of the year. You were witty and very informative.
· You maintained remarkable poise in the face of a potentially hostile audience.
· As usual, your speech brought new insights from current research. Your talks always motivate our staff to stick with their work.
· Your presentation drew the audience in and held their attention for two full hours. There was never a dull moment.
· I was glad you reserved a few minutes to field questions. Your answers were very insightful.
· It was a pleasure to hear your humorous stories.
· Your remarks triggered new ideas that will benefit our corporation for years to come.
· You helped kindle a renewed enthusiasm for my profession.
· I plan to implement some of your ideas with my own clientele.
· You gave me a new sense of pride in my career.
· We have already begun to implement some of your suggestions and are confident they will improve our manufacturing process.
· Since we have just purchased a new home, your remarks about personal money management were especially helpful.
· After listening to your report on the situation in Third World countries, I knew I had chosen the right course of study.
Phrases:
· both the style and the substance of your
· both witty and informative
· brought new insights
· came alive for me
· clear, factual analysis
· delightfully entertaining
· gave rise to ongoing discussion
· gave me a new sense of
· have already taken steps to
· heartily agree with you that
· hit the nail on the head
· imaginative presentation of
· intelligent, well thought-out solutions to
· particularly appreciated your
· plan to implement your
· put some of your ideas into practice
· rekindled an enthusiasm for
· triggered new ideas
· used humor to make your point
· valuable information you gave
· were especially helpful
· will certainly help me in
· your in-depth knowledge of
· your original approach to
3. Conclude by thanking the speaker. Sentences:
· Thank you for your helpful comments.
· Thank you for your enlightening speech.
· I appreciated your lecture and felt as if you were speaking directly to me.
· Please accept our thanks for a great presentation
· Thank you for speaking to us this week.
· We thank you for your stimulating speech
Phrases:
· accept our thanks for
· am grateful for
· best wishes for
· for an outstanding
· for all the
· for your time and effort
· for adding so much to our
· for speaking at our
· giving us such a worthwhile
· hope you will be able to
· it was our privilege to
· look forward to
· on behalf of
· particularly appreciated your
· such an excellent
· thank you once again for
· thank you for
· will be sure to
· wish you continued success
· your most helpful

 

 

 

4^# Tdengyajiao发表于 2010-3-23 00:45 | 只看该作者 Format for Invitation Letter

If you write it, will they come? Need the right words for your Invitation Letter? Whether you're planning a formal or informal occasion, we'll help you find the words to make an excellent first impression on your guests with your Invitation Letter. Invitation letters are included in both Easy Letters and in our deluxe software 3,001 Business & Sales Letters. Here are some tips for you to write effective Invitation Letter. In case of accept an informal invitation to a social event, responses to informal invitations should be brief, but should also convey a sense of warmth and enthusiasm. Repeat the important details of the event in order to avoid confusion and misunderstanding later.

The Invitation Letter for accepting a formal invitation to a social event should always answer a formal invitation promptly with a very brief (one or two sentences) written response which pays careful attention to detail. Keep in mind that the format of the Invitation Letter should mirror that of the invitation. For example, if the invitation is centered on the page, the acceptance should be also. Begin the Invitation Letter by using the third person, unless you are using personal stationery that contains your full name in the letterhead. Then you may begin by using the first person "I."

Sometimes an announcement of an engagement also serves as an Invitation Letter to the wedding or wedding reception. Appropriate wordings for when the parents are divorced, one of them is deceased, or if the engaged couple is making the announcement themselves, is an absolute necessity. On the other hand, in case of confirming a speaker's or special guest's attendance, if your Invitation Letter reaffirms a complex agreement, you should repeat the details as you understood them in the body of your letter so your reader can respond to any misunderstanding that may have arisen. Your Invitation Letter should generally be brief and businesslike.

http://www.writeexpress.com/invitation.htm

Accept a formal invitation to a social event

FREE Tip: Always answer a formal invitation promptly with a very brief (one or two sentences) written response which pays careful attention to detail. Keep in mind that the format of the acceptance should mirror that of the invitation. For example, if the invitation is centered on the page, the acceptance should be also. Begin the acceptance by using the third person, unless you are using personal stationery that contains your full name in the letterhead. Then you may begin by using the first person "I."

Accept a request to serve in an honorary position

FREE Tip: Offer a polite, appreciative response that helps clarify what is expected of you. Be sure you have a clear definition of your role from the outset to avoid misunderstandings later.

Accept an informal invitation to a social event

FREE Tip: Responses to informal invitations should be brief, but should also convey a sense of warmth and enthusiasm. Repeat the important details of the event in order to avoid confusion and misunderstanding later.

Accept an invitation to a business appointment

FREE Tip: Your written acceptance should be brief and it should maintain an enthusiastic tone while repeating the important details of the invitation.

Accept an invitation to speak or perform

FREE Tip: Be direct in your reply. Avoid unnecessary expressions of modesty or reluctance. Let the reader feel that you are genuinely pleased to accept. This letter also offers a convenient way to request special equipment or other materials that you may need.

Announce an engagement with an invitation

FREE Tip: Sometimes an announcement of an engagement also serves as an invitation to the wedding or wedding reception. Such is the case with the examples below. Examples also indicate appropriate wordings for when the parents are divorced, one of them is deceased, or if the engaged couple is making the announcement themselves.
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Cancel or postpone an invitation

FREE Tip: Make your message brief, but let the reader know that you regret having to cancel or postpone the invitation.

Cancel a wedding

FREE Tip: There is no need to go into great detail about why the wedding is off. When possible, give the guests ample notice, especially those who have to travel long distances.

Decline an invitation to an event

FREE Tip: An expression of sincere appreciation will help soften your negative response.

Decline an invitation to speak or perform

FREE Tip: This letter must carry a tone of appreciation while expressing regret.

Decline an invitation to join an organization

FREE Tip: The organization's members undoubtedly feel they are extending a valuable offer to you. Therefore, express appreciation for the opportunity that you cannot accept at this time and show respect for the organization.

Extend a formal invitation

FREE Tip: Formal invitations have a fixed format. They may be handwritten or printed, but never on business letterhead stationery. The invitation is centered on the paper. A stamped, self-addressed response card will frequently accompany the invitation.

Extend an invitation to a personal social event

FREE Tip: The tone of an invitation is always positive, in anticipation of a pleasurable occasion. Clever phrasing, poetry or a themed approach may be appropriate for an informal occasion, but you should express the details clearly.


Extend invitations to seasonal parties: Halloween, St. Patrick's Day, Valentine's Day, etc. (business and personal)

FREE Tip: This type of party is usually informal, and the invitations should follow suit. If the party is to follow a theme, the invitations should make this clear. The letter of invitation is very often a form letter and need not be personalized. All information the party goer will need should be included.

Invite a prospective customer to a sales appointment, presentation, or demonstration

FREE Tip: The purpose of this letter is to ask for a face-to-face meeting to sell your product or service. When extending the invitation, hint at what your services or product can do for your reader, but leave the details out. A good way to intrigue the reader is to ask a leading question or a series of leading questions pertaining to what you offer.

Confirm a guest's attendance at a conference or symposium (organizer's letter)

FREE Tip: This letter is an opportunity to ease any misgivings a guest may have about the event to which he or she is coming. It is also an opportunity to give that person the information he or she needs to benefit fully from the event without unnecessary complications.

Confirm a speaker's or special guest's attendance
FREE Tip: If your letter reaffirms a complex agreement, you should repeat the details as you understood them in the body of your letter so your reader can respond to any misunderstanding that may have arisen. Your letter should generally be brief and businesslike. However, since confirmation letters are the result of previous contact, you may wish to write with a personal tone.

Confirm your own attendance as a speaker or special guest
FREE Tip: If your letter reaffirms a complex agreement, you should repeat the details as you understood them in the body of your letter, so your reader can respond to any misunderstanding that may have arisen. Your letter should be brief and businesslike. However, since confirmation letters are the result of previous contact, you may wish to be friendly and personal.

 

 

 

5^# Tdengyajiao发表于 2010-3-23 01:03 | 只看该作者 英语应用文写作之求职信


按下列格式写求职信：
第一段写明谋求的工作和获悉空缺的渠道。
第二段写出一两点可使未来雇主满意的特殊资历。
第三段/第四段提供事实依据论证第二段中的要点。
第四段/第五段请求面试。